How the City Buys

  1. News and Announcements (1)

    Road Resurfacing

    The City of Alcoa Public Works and Engineering Department has contracted the resurfacing of multiple streets. The resurfacing is scheduled to start Monday, September 26, and end Friday, October 14. Read on...
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Purchases of $25,000 or less are made on the open market. Whenever possible, these purchases are based on informal quotations, as follows:
  1. Purchases up to $2,500: A single "Best Quote" is obtained with most purchases delegated to responsible employees that employ the City "P" Card authority.
  2. Purchases over $2,500 and up to $10,000: Quotes are obtained from at least three suppliers. Quotations may be solicited by mail, telephone, fax or personal visits by salespersons.
  3. Purchases for more than $10,000 require a formal Solicitation on the part of the City. Such purchases of supplies, goods, equipment and contractual services (except as otherwise provided in the City Code) are purchased on the basis of formal, competitive, sealed bids which are issued in accordance with the terms of the Solicitation or Invitation. Solicitations may take the form of RFPs, RFBs, RFIs or a less formal RFQ or any other industry accepted form of Solicitation.
A minimum of three vendors must comprise any Solicitation above the $2,500 threshold. The City Manager or his designee may, in case of emergency, waive competitive bidding requirements and direct the Purchasing Agent to purchase directly those goods or services whose immediate procurement is essential to the life, health, welfare, safety or convenience of the City.